FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
The University maintains an educational record for each student who has been enrolled at the University. In accordance with the Family Educational Rights and Privacy Act of 1974, as amended, (hereafter "Act") the following student rights are covered by the Act and afforded to all eligible students at the University.
- The right to inspect and review the student's educational records within 30 days of the day The University receives a request for access. Students should submit to the Registrar written requests that identify the records they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request amendment of the contents of the student's educational records which are believed to be inaccurate, misleading, or otherwise in violation of the student's privacy or other rights. Any student who believes that his/her education records contain information that is inaccurate or misleading or is otherwise in violation of his/her privacy or other rights or who believes that his/her records have been or are being maintained or processed in violation of his/her privacy or other rights, may discuss his/her concerns informally with the Registrar's Office. If the decision of that person is in agreement with the student's request, the appropriate records shall be amended and the student shall be notified in writing of the amendments. If the decision is not in agreement, the student shall be notified with thirty (30) calendar days that the records will not be amended and the student shall be notified by the official of the student's right to a hearing. Additional information regarding the hearing procedure will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's educational records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests."School officials" shall mean any person who is a trustee, officer, agent, or employee of the University."Legitimate educational interest" shall mean any authorized interest or activity undertaken in the name of the University for which access to an educational record is necessary or appropriate to the proper performance of the undertaking. It shall include, without limitation, access by a student's instructor, department or division head, dean, the chief academic and student affairs administrator, the president, a trustee, the custodian of the University records, the alumni administrator, legal counsel, the financial aid administrator, administrators charged with maintaining educational records, the staff and subordinates of the foregoing, and others authorized by the president to the extent the foregoing persons are acting within the course and scope of their employment or authority.
- The right to file a complaint with the U.S. Department of Education concerning alleged Failures by Eastern Washington University to comply with the requirements of FERPA. Each of these rights, with any limitations or exception, is explained in the University's policy statement, a copy of which may be obtained in the Registrar's Office. The University may provide Directory Information in accordance with the provisions of the Act without the written 16 consent of an eligible student unless it is requested in writing that such information may not be disclosed (see below). The items listed below are designated as Directory Information and may be released to any student for any purpose at the discretion of the University unless a written request for nondisclosure is on file:
- Category I: Name, addresses, telephone numbers, dates of attendance, classification, enrollment status.
- Category II: Previous institutions attended, major field of study, awards, honors, degree(s) conferred, degree programs pursued or being pursued.
- Category III: Past and present participation in officially recognized sports and activities, physical factors of athletes (height and weight) and date of birth. Current eligible students may prohibit general disclosure of this Directory Information by notifying the Registrar's Office in writing, specifying the categories to be withheld, within 10 calendar days after the first scheduled day class day of each Fall term. The University will honor the request until the student notifies the Registrar's Office in writing of intent to allow release of Directory Information. The student should carefully consider the consequences of any decision to withhold any category of Directory of Information. Regardless of the effect upon a student, the University assumes no liability that may arise out of its compliance with a request that such information be withheld. It will be assumed that the failure on the part of the student to request the withholding of Directory Information indicates the student's consent to disclosure. Any questions concerning the student's rights and responsibilities under the Family Educational Rights and Privacy Act should be inferred to the Registrar's Office, 509-359-2321.